The budget for our gig:
Our gig was very simple to prepare the budget and the finance side for. The reason for this is that we did not have to rent the venue out for the night because we were not charging on the door. This meant that instead of us paying the venue. The venue pays us. This means automatic that we don't need to worry about our outgoing and our income and expenditure costs and not making enough money to break even. We had no transport costs eater because we were right by collage. We also had no equipment hire costs because we were lucky enough to have a PA system at our disposal for free. We didn't need to worry about upfront costs for tickets because there were no tickets, it was free on the door.
Also we had no costs for the performers because it was a charity gig and all of the performers were kind enough to come and play for free on behalf of the charity's to try and raise some money.
Also we had no costs for the performers because it was a charity gig and all of the performers were kind enough to come and play for free on behalf of the charity's to try and raise some money.
South street reading
The venue that wee looked at for booking out hypothetical gig was South street in reading. The reason that we decided to book this venue is because we saw the group doing the music btec in the year above us do it there last year and we found that the venue was very nice. The venue is also very affordable so would have been a good choice If we were to have put on the gig there we have worked out how much money we would have made for charity on the night.
We contacted the venue and asked how much it would cost to hire out the venue for the night and it cost £100. The next cost would have been the kit and transporting it to the venue. We are lucky enough to know a sound man called Cam Ferguson who offered us the whole night with ll the sufficient kit, including lights for only 50. He said he would do it cheep because it was for charity. We would have to pay to get him and the kt picked up from his house and driven to the venue in reading. The cost for this would only have been £15.
For the night we also found a professional bouncer who would have done 5 hours on the door for 40 through a company in reading. We than had to pay out 10 printing costs as part of the promotion costs. We would have put up lots of posters.
We contacted the venue and asked how much it would cost to hire out the venue for the night and it cost £100. The next cost would have been the kit and transporting it to the venue. We are lucky enough to know a sound man called Cam Ferguson who offered us the whole night with ll the sufficient kit, including lights for only 50. He said he would do it cheep because it was for charity. We would have to pay to get him and the kt picked up from his house and driven to the venue in reading. The cost for this would only have been £15.
For the night we also found a professional bouncer who would have done 5 hours on the door for 40 through a company in reading. We than had to pay out 10 printing costs as part of the promotion costs. We would have put up lots of posters.
Budgeting for south street readingVenue Hire-
We had to hire out the venue South street in reading. To use the venue for 2 hours of music it cost us £100. Considering the size of the venue, and the cost of tickets, I think that that is a very reasonable price. Equipment Hire- We were lucky enough that we had 4 SM57 microphones at our disposal for free on the night. This did help us to keep the costs down a lot. We had to spend £50 on hiring a mixing desk and a PA system. Staff Costs- We did have some staff costs. These costs were quite low because it was a gig for charity. We paid a bounces £40 to do the 2 hours of the show. Promotion- We kept our promotion cost as low as possible. we spent £7 on 30 coloured A3 sheets (the posters). We then spent the last £3 in the 10 some A4 posters too. The online promotion was free for us. Because we don't spend money on boosting posts ect.. Transport- We were lucky enough to have a offer from a friend to drop of our kit at the venue and ten bring it back again for £15. The reason that he did it so cheep, is because the gig was for charity. |
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Our Henley gig
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Venue Hire-
The costs for this were 0 just because the gig was for charity. Instead of us playing the venue to play there, the venue donated money to us to have us play there. Equipment Hire- We managed to save costs on the equipment by using kit that was lent to us. This meant that more money would go to charity. Staff Costs- There were no staff costs that we had to deal with at the gig because the pub paid all of its workers without us getting involved. Promotion- We did spend £10 on the promotion costs. Thankfully to keep the costs down and make sure that as much money as possible goes to charity, the collage paid these costs for us. Transport- A friend of ours drove the kit down. It cost the £5. Thankfully they were very kind and did not want us to pay them back out of the profit because it was for charity. |
We put our gig on in the queen Victoria in Henley. This gig was nowhere rear as complicated to plan the costs for as our hypothetical gig. The reason for this was that the Venue, the Kit, the staff, and the costumes were all free for us. They were free for us because we were putting it on for charity. The only costs we had were printing costs. We were lucky enough that the collage payed the printing costs for us. And the girl who was driving the kit, did not ask for us to pay her back her for her driving because it was for charity.
The amount of money we raise for our charity was 110. £40 of this was payed to us by the owner of the venue as a thank you for putting on live music.
The amount of money we raise for our charity was 110. £40 of this was payed to us by the owner of the venue as a thank you for putting on live music.
Know how to prepare a budget for a live music event Income: eg fees, funding, sponsorship, grants, tickets Expenditure: eg cost of transport, equipment hire, venue, marketing and administration costs, transport costs, costumes, equipment hire, studio costs, consumables, scheduled replacement, marketing, production costs Financial factors: income and expenditure; profit and loss